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COWAN’S FORD COUNTRY CLUB OWNERS’ ASSOCIATION, INC.
2021 FALL NEWSLETTER
 
Hello Neighbors!  
 
Enjoy the fall weather and the colors it brings! Our Fall newsletter provides homeowners with reminders and new information regarding our neighborhood.  Highlight this issue: Open Board Positions for 2022.  
 
OPEN BOARD POSITIONS FOR 2022
As you all know, the CFCC-HOA Board is a volunteer board. Because of this, the dues for our HOA are able to remain at the very low cost to homeowners of $160 annually. These annual dues would be much higher if we had to outsource the HOA function.
Every homeowner should consider serving a term (two years) or two on the Board. Many on the current Board have served for 4 years or more in various capacities. This year, we have three Board members who will be stepping down at the end of the year: President, Darren Smith; Vice-President, François-Xavier Destrée; and Treasurer, Jim Konieczny.
 
Currently, Marie Pennington, is the nominee for 2022 Vice-President.
 
We have two Board positions which need to be filled for 2022: President and Treasurer. Below are the position descriptions, so that you are aware of the task at hand. The Board meets the first Tuesday of every month at 6:00pm, via Zoom or at Cowan’s Ford Golf Club. Meetings usually last less than one hour. There is also an Annual Meeting/Dinner on the second Tuesday of January.
 
PLEASE CONSIDER VOLUNTEERING FOR ONE OF THESE TWO POSITIONS FOR 2022. WE WOULD LIKE OUR DUES TO REMAIN AT OUR LOW COST, BUT THEY WILL NOT IF WE CANNOT FILL BOARD POSITIONS.
 
Please contact Debbie Jesse (thejesses@msn.com), HOA Secretary, if you are interested in serving in one of these positions. Thank you!
 
President
The president of an association is vested with all the powers generally given to the chief executive officer of a corporation. While specific by-law provisions may vary the president’s duties, it is generally presumed that he or she will preside at all meetings of the board and the membership. The president will execute contracts, orders and other documents in the name of the association as its agent. When signing documents, the president should indicate the capacity in which he or she is signing in order to avoid any personal liability since the president’s signature, under most circumstances, will bind the association under a doctrine of inherent powers.
The president also assumes general charge of the day-to-day administration of the association and has the authority to order specific actions in furtherance of the board’s policies. The president serves as spokesman for the board of directors in most matters relating to general association business. Like all officers of the association, the president has an affirmative duty to carry out the responsibilities of the office in the best interests of the association. Unless otherwise specified in governing documents, the president serves at the will of the board of directors and can be removed with or without cause at any time by a majority of the full board.
 
Treasurer
The Treasurer is responsible for proper maintenance of Association accounting records and funds. Duties include preparation and distribution of homeowner account statements, depositing funds received, paying vendor bills, posting account transactions, and monthly account reconciliation. The Treasurer prepares the annual budget and ensures completion of an annual review by certified public accountant. Basic accounting knowledge and familiarity with QuickBooks accounting software is helpful but not required. Assistance is available from prior treasurers and a professional accountant if needed. The treasurer does not have the authority to bind the association or the board of directors in dealings with third parties unless the board has provided express authority for the treasurer to do so.
 
WELCOME NEW HOMEOWNERS:
We extend a warm welcome to the neighborhood, to the new homeowners who have moved in since our Spring Newsletter: John & Joanna Greene, Todd Kerschbaumer, Pete and Hillary Colbert, Steven & Jocelyn Dibert, Michael & Deborann Rider, Russ & Debbie Murphy, and Erick & Teresa Harris.
 
ANNUAL MEETING NOTICE:
The Cowan’s Ford HOA Annual Membership Meeting will be an On-Line Virtual Event via Zoom on Tuesday, January 11, 2022 at 6:30 pm. An Annual Meeting Notice will be emailed to property owners in early December, with an online RSVP requested. While we are again disappointed to not be hosting a typical Annual Membership Meeting this year due to the COVID-19 pandemic, we are very excited to be able to bring the HOA’s business directly into your home.
 
HOA DUES/ACCOUNTS: 
Soon it will be 2022 and time for the Cowan’s Ford Homeowners Dues statements. Please help us ensure that you receive your statements on time. Please go to www.cowansfordhoa.com, click on ‘Update Your Profile’ and scroll down to review the information shown. If you make any changes, please scroll to the bottom of the page and click on ‘Submit’.  Remember, allow time for updates to be posted.  Since there will be no Annual Meeting/Dinner this year, statements can be emailed or mailed to you as long as we have the correct email/address. If you are unsure if you have a balance, you can contact the Treasurer through the CFCC-HOA website or directly by phone or text through 704-651-2452. 
 
CAPITAL CONTRIBUTION FEE: 
A reminder that a Capital Contribution Fee of $180.00 is required from all buyers of real property (land) and all structures (improvements or fixtures) integrated with or affixed to the land at the time of closing. The fee is payable to the Cowan’s Ford Homeowners Association.
 
ARCHITECTURAL REVIEW COMMITTEE: 
Top One and Two Violations:
1.  Trash and recycle receptacles: 
As stated in our HOA Covenants, “All garbage shall be stored within the residence of each Owner, and no Owner may change or supplement the garbage disposal facilities (if any) provided for such Owner’s residence on the date of completion of construction thereof unless the Board of Directors of the Association shall first approve in writing the change or addition to the method of storage.” This means that trash and recycle receptacles must be kept inside the homeowner’s structure/garage, unless other storage means have been approved by the ARC. 
2.  Vehicles and Parking: 
As stated in our Covenants: “There shall be no parking on any street, public or private, except where specifically designated by the Association. Parking is permitted in conjunction with each Lot only within the driveway serving said Lot. No truck shall be parked for storage overnight on any Lot so as to be visible to the occupants of other Lots, the users of any streets, or from any Common Area. No boats, motor home, travel trailer or other recreational vehicle may be stored overnight on any lot unless visually screened from adjacent Street or lots.” This includes all trailers even if they do not have a jet ski, boat, lawn equipment on them.  For these top two violations, the ARC will send out warning letters, followed by fines. 
 
Home Projects/Landscaping:
Any change to the outside of your home needs HOA/ARC approval. Roof, external color, patio’s, decks, adding major trees and shrubs, removing trees and shrubs, driveways, etc. Check our website for the answers to your questions and all the forms that you need. This is also where the by-laws and covenants can be located (www.cowansfordhoa.com).  
 
LEASING:
If you plan to lease your property, the HOA requires completion and submission of the Leasing Form, which can be found on the Cowan’s Ford website.
 
STREET LIGHTS: 
To report a street lamp light bulb outage, please contact Duke Energy at 800-777-9898, providing them with the light number located on the pole. The HOA is not responsible for replacement.
 
WEBSITE:
Our HOA website can be found at www.cowansfordhoa.com.  Our HOA Covenants, By-laws, forms needed for home improvements, leasing forms and guidelines, Board members, Board meeting minutes, newsletters, and our homeowners’ Directory can all be found on our website.
 
DOG OWNERS:
If you are walking your pets in the neighborhood, please carry a plastic bag for waste pickup.
 
GOLF COURSE CART PATHS:
Please be aware that you may NOT WALK on the golf course or cart paths at any time with or without your pets. The Cowan’s Ford Golf Course and cart paths are private property.
 
DUKE ENERGY DIKE PROPERTY:
If you walk your dog(s) on the Duke Energy dike property, PLEASE pick up your dog waste immediately (leave no trace).  In addition, Duke Energy does not allow any motorized vehicles (golf carts included), to be driven on the dike area. Please remember that Duke Energy dike area is on private property. Duke Energy is proud to be a neighbor of Cowan’s Ford homeowners and Golf Club. HOWEVER, if abuse of this property continues, Duke may be forced to take additional measures and possibly eliminate access to the dike area to the public.
 
MAILBOXES:
Mailbox Recommendation for CFCC-HOA Phases I and II is the ‘Providence Crossing’ model by Watson Welding Company (704-821-7140)  https://www.watsonsteelandiron.com/mailboxes.php, or like model by another vendor.  This mailbox is already a requirement for CFCC-HOA Phase III, IV, and St. Andrews (extension).  
 
QUESTIONS/CONCERNS: Should you ever have any questions or concerns, you may direct them to the CFCC-HOA BOARD through our website, www.cowansfordhoa.com, using the ‘Contact Us’ area.  We look forward to hearing from you. 
 
Thank you,
 
The Cowan’s Ford Country Club Owners’ Association Board 2021